Faculty of Medicine and Health Sciences
Faculty of Medicine and Health Sciences Continuing Professional Development
Administrative Assistant (Continuing Professional Development) (part-time 0.8 FTE/29 hours per week)
Ref: SC4719
Starting salary from £22,681 per annum (pro rata), dependent on skills and experience, with an annual increment up to £24,533 per annum (pro rata)
Both the School of Pharmacy and Faculty of Medicine and Health Sciences offer an inspiring and supportive environment and we invite you to join this vibrant, multidisciplinary community and to further develop an administrative career in higher education.
An exciting opportunity has arisen for an Administrative Assistant to provide an efficient, high quality and pro-active administrative service within the Continuing Professional Development (CPD) department across both the School of Pharmacy and the Faculty of Medicine and Health Sciences, alongside more general administrative support to the wider course teams. You will deliver services to delegates, students and staff in the University and NHS Integrated Care Systems, locally, nationally and for an international market. You will liaise with external organisations and training commissioners on the details of training offers and keep appropriate records. You will also process information on CPD admissions and attendance, utilise corporate IT systems, including Salesforce, SITS, Blackboard and WPM Education Online Store to process data relating to CPD and assist with the production of CPD marketing information for courses.
The nature and the degree of support provided by the CPD team varies depending on the type of support or numbers of staff supported e.g. from personal assistance to one/two individuals to general support for larger groups of staff. This is a busy and varied role and you will interact with a wide range of University staff and key external organisations. You will need to be proactive, flexible and adaptable, taking responsibility for progressing projects or tasks with limited supervision. You will also assist in the procurement of equipment, monitor and maintain finances where required and support new starters.
You will have a good standard of secondary education with a minimum of five passes at GCSE, or equivalent, at Grades A-C including Mathematics and English or equivalent experience in a similar role. Strong organisational, interpersonal and communication skills are essential as is the ability to manage a varied workload in a high paced environment. Previous experience in procurement processes, budget management and/or updating websites and social media would be advantageous.
This part-time (0.8 FTE) post is available from 14 October 2024 on an indefinite basis.
UEA offers a variety of flexible working options and we encourage applications from individuals who would prefer a flexible working pattern including annualised hours, compressed working hours, part-time, job share, term-time only and/or hybrid working. Details of preferred hours should be stated in the personal statement and will be discussed further at interview.
We strongly encourage applicants from Black, Asian or other minority ethnic backgrounds and welcome applications from all protected groups as defined by the Equality Act 2010. Appointment will be made on merit.
Benefits include:
- 34 days annual leave inclusive of Bank Holidays and University Customary days (pro rata for part-time).
- Family and Work-life balance policies including hybrid working and considerable maternity, paternity, shared parental leave and adoption leave.
- Generous pension scheme with life cover for dependants, plus incapacity cover.
- Health and Wellbeing: discounted access to Sportspark facilities, relaxation rooms, 320 acres of rolling parkland, wellbeing walks, Wellbeing Ambassador network, medical centre, Occupational Health and a 24/7 Employee Assistance Programme.
- Campus Facilities: Sportspark, library, nursery, supermarket, post office, bars and catering outlets.
- Exclusive shopping discounts to help cut the cost of household bills, public transport discounts and childcare and Cycle to Work salary sacrifice schemes where eligible.
- Personal Development: unlimited access to LinkedIn Learning courses, specialist advice and training from our Organisational Development and Professional Learning Team.
Closing date: 20 September 2024
The University holds an Athena Swan Silver Institutional Award in recognition of our advancement towards gender equality.